The Channon Craft Market Inc.
Policy, Regulations and Philosophy

C/O Post Office
THE CHANNON NSW 2480
admin@thechannonmarket.org.au
ABN: 63 813 590 827

OFFICE HOURS 9AM – 2 PM
FRIDAY-MONDAY of the MARKET WEEK ONLY
PHONE 02 6688 6433 OR 02 6688 6122 (FAX)

The Channon Craft Market is a non-profit community organisation with a “Make, Bake or Grow It” policy that aims to support those stallholders who make all they sell.
Stallholders are reminded that priority is given to stalls that support this philosophy.

As of August 2001 stall holders are permitted to sell some goods other than what they have made, providing that the goods are appropriate to their craft or service and constitute no more than 30% of their stall product.

Limited sites are available for second hand product stalls.

The Channon Craft Market committee and staff reserves the right to not allocate stalls to those who do not meet the above criteria. However, there is some room for negotiation if prior approval is gained from the committee for special interest stalls.

The Channon Craft Market reserves the right to accept or reject any stallholder who does not adhere to the market regulations and guidelines set down by The Channon Craft Market Management Committee and contained within this document.

STALL FEES
Basic fee for allotted stalls $23.00
Half site fee $13.00
Casual Fee $ 3.50
Casual Booking Fee (phone booking) $ 3.50
Food stall levy $13.50
Car sites pay an extra fee (vehicle or not) $ 3.50
Imported goods (small amount) $ 3.50
Imported goods $ 5.50
Electricity $ 5.50 one lead + $22 second lead
Insurance $ 5.50 per stallholder

ALCOHOL/DRUGS

Due to our hiring arrangements of Coronation Park with Lismore City Council and the Occupational Health and Safety Act we are obliged to adopt a NO ALCOHOL and NO DRUG policy within the grounds This also applies to safe working practices for staff, volunteers and sub contractors.

ARREARS

All arrears owing must be paid at the market you are attending unless there is a prior arrangement with the management. If away from the next market, you must notify the office prior to 12.00pm Saturday. A fee of $5.50 will be incurred with next month’s fees. If you do not contact the market by 12.00pm Saturday, a fee of $11.00 will be incurred with the next month’s fees. Stallholders are reminded that absences of more than two markets must have consent from the Management Committee.

BAND/PERFORMER OF THE DAY

Please contact the office if you are interested in or know a band/performer that would be suitable for the market. The band/performer must have their own public liability insurance.

CASUAL STALLHOLDERS

Stallholders are to be at Gate 1 at 7am and are requested to complete a casual declaration form. All stallholders need to park in public car park area at Gate 2. The staff will allocate sites after 7.30am. After three markets, stallholders may book over the phone or apply at the office for an allocated site on market day if they are selling 100% arts and craft.

CONTACTING US

Our office can be contacted on - 02 66886 433 or 6688 6122 during business hours. If the office is unattended, an answering service is available. The office is open Friday to Saturday prior to the market, which is the 2nd Sunday of every month. 
Fax 6688 6122 or email admin@thechannonmarket.org.au

DOMESTIC PETS including Unicorns

Lismore City Council does not permit dogs, cats, ferrets or rats in any market area, due to hygiene standards with the Food Act. The market does not allow domestic animals to be sold or given away. They are also not permitted in the privately owned car park. Do not leave your animals in your vehicles. Leave them at home.

ELECTRICITY

Electricity is only available by prior arrangement with the committee. Stallholders need to be aware that the supply of electricity to Coronation Park is limited and no alteration or addition to electrical equipment is permitted without application to and approval by the Committee, pending the currently available power supply. Power leads must be of correct form, length and type and must be suspended at least 2m above the ground. Leads must not be in contact with metal and each stall must have their own certified circuit breaker. All stallholders are requested to have their leads checked and tagged by a qualified electrician on a regular basis.

FOOD STALLS

Market stallholders are bound by the requirements of the Food Act and Regulations 1998. These requirements place direct responsibility on persons who sell food. Failure to comply may render the seller liable to large fines. Vendors of food stalls, which cause injury or illness, may be sued for damages. TCCM can provide hot food stallholders with product and public liability when attending this market. All stalls selling food are required to be licensed by Lismore City Council Market Food Stall Code. Food stalls cannot increase the range of food they sell without first making a request in writing to the committee. This includes all drinks and ice blocks. Cans and glass bottles are not permitted within the market.

GARBAGE

All stallholders must take their rubbish with them and leave their site clean. This assists the organisation of The Channon Craft Market. We encourage all stallholders to use environmentally friendly products. Please encourage the public to use the recycle bins that are distributed throughout the market.

GRIEVANCES/COMPLAINTS/SUGGESTIONS

Each stall holder, service user, staff member is free to raise and have resolved
any complaints and disputes that they may have regarding The Channon Craft Market
or its management. See complaints and disputes policy available at the office.
Any suggestions can be noted in the day book available at the office or email the manager.

HOLDING SITES

A stall may be held for two markets only and a $5.50 holding fee will be incurred monthly on return to the market. Under special circumstances, the committee may extend this period if necessary. If there is no prior communication about your absence at the market, your allocated site will be in jeopardy and a fee of $11 per site will be charged. If you cannot attend the next market please notify the office as early as possible - 66886 433 (office) market day - 66886 122

MARKET HOURS on MARKET DAY

No vehicles before 6.15am except for food vans, trucks and buses. All vehicles except those on designated car sites must leave the grounds by 8.30am and no further vehicular movement allowed until 3pm. During the summer months of November, December, January and February the closing time is extended until 3.30pm. Sites will be held until 7.30am. Vacant sites after this time will be allocated to waiting casuals. The markets finish at 3pm (unless summer months) and all stalls must leave the grounds by 6pm. All vehicles are to be removed from visitor’s car park by 5pm. A fee of $20.00 for reopening this car park will be charged.

MARKET MEETINGS

The meetings are held monthly at The Channon Children's Centre or at the market shed
at 7.30pm on the Tuesday following the markets. Notification of venue will be in
the monthly newsletter. Our management committee relies on the support of
stallholders, locals and charities to be involved in the decision making process
of The Channon Craft Market Association. Everyone is welcome.

MEMBERSHIP

All allocated stallholders are invited to join the association and attend the monthly general meeting. Membership is a $11.00 joining fee and a $5.50 renewal per year. Membership fees are due and payable by 30 June each year.

NEWSLETTER

Please read the market newsletter as this will keep you up to date with any changes or additions to market regulations. Stallholders may also advertise in the newsletter when selling their business for a small fee-please contact the secretary if you wish to access this opportunity-2 weeks notice prior to the market is required.

PARKING

Stallholders must park in the areas set beside for them. Lack of parking has always been a problem for the public visiting the market. Stallholders parking on the road or in the front car park occupy a space which may be used many times over by visitors to the market during the day. There are two areas set aside for stallholder parking: one is behind the oval, which is secured; the other is in the main car park beside the stone toilets. Your co-operation in this matter will allow ample space for visitors enjoying the market. Cars must vacate the visitor’s car park by 5 pm. A fee of $20.00 applies to reopening this car park.

PUBLIC/PRODUCT LIABILITY

Stallholders who have obtained their own insurance policies are requested to supply a photocopy of it to the market office. TCCM can provide public liability to stall holders and product liability for a majority of products with the exclusion of TOOLS, MUSIC, BANDS, HEALTH, MASSAGE, FACE PAINTING, TOY’S AND ELECTRICAL GOODS at a cost of $5.50 per market.

REQUESTS FOR PERMANENT STALLS

Application for allocated sites can be made with the staff at the office on market day after the stallholder has attended three consecutive markets. All requests are placed on a waiting list, and in turn will be allocated a site as soon as available. Priority is given to local art, craft and fresh produce. Entry to the market on a permanent basis will depend on the availability of allocated sites (see electricity). HO1 to HO7 sites are larger sites with a number of half sites available. New stallholders pay a $5.50 deposit on receiving a site. This fee carries on each month and reserves a site for the next market.

SALE OF STALL

Stallholders who sell their business are reminded that communication with the market committee is essential. This will allow the market office to update information regarding new owners’ contact details, insurance etc. Stallholders are reminded that TCCM reserves the right to relocate any stall on the sale of that business, and it is imperative that this information is passed onto the new/perspective owners. New stallholders cannot alter any items for sale without prior contact with the committee.

SETTING UP

Please unload and move your vehicle before setting up your stall. We ask that stallholders be considerate of others and not block traffic movements in the market place. All stallholders to park in stallholder car parking designated area which is situated behind the market grounds or in the back of the public car park.

SITE AREA

We are required to keep all access areas clear for emergency vehicles and disability access. It is important you do not encroach over the front lines of the stall area allocated.

SPEEDING

Speed must be restricted to 10km/h in the market and parking areas to provide a safe environment for everyone. Only stallholders that are in playground vicinity nearest oval will be allowed access through road from 3.00pm – 4.30pm. CHILDREN PLAY IN THIS AREA – PLEASE BE ALERT!

STALL FEE COLLECTION

Please bring your stall fee with you as stallholders who repeatedly fail to have their stall fees ready on the first collection disrupt the organisation of the market. If you continue to be late with your stall fee, your site will be in jeopardy. Your co-operation is appreciated in this matter.

STALLS

Stallholders must not add to or change the range of goods on their stall other than those goods listed on the stall holder’s declaration without first making a request in writing to the committee.

STALL HOLDERS DECLARATIONS

The information collected is necessary for the smooth running of the markets and will need to be updated when necessary. It enables us to contact you and provides a service for customers looking for a particular service or item. If you change your address or telephone number, please advise the office so we can alter our records. Once more, we remind you to declare any changes/additions to products you offer for sale. All stallholders are bound by their stall holder’s declaration, and must abide by the Copyright and Trademarks Act.

WET WEATHER POLICY

1. RAIN ALL OR PART OF WEEK LEADING UP TO MARKET SUNDAY – MARKET GOING AHEAD

If it has rained all week, the state of the GROUNDS governs the market on the Sunday. If the grounds are not too wet, cars are able to drive on and off, and stallholders are able to set up, the market will run.

Charges will be as follows:

• Stallholders pay full fees.
• If some stallholders decide, before setting up, that it is too wet for their products, they are to come to the office and let staff know they are not setting up. An arrears fee of $5.50 will apply.
• If they do not report to office and just leave, a ‘No Notice’ fee of $11.00 will be incurred.

Staffing

Drizzle to heavy rain leading up to market Sunday.

• State of grounds assessed.
• Roping out to be held off until 12.00pm on the Saturday. Bins to be placed out also. Doc’s paddock to be roped.
• If bad weather continues, leave roping out until 1.00pm (winter) or 2.00pm (summer). This will allow 3 hours to complete the road roping out and Docs paddock. Put out bins.
• Band to be contacted about weather concerns.

2. CANCELLED MARKET

If Lismore City Council dictates that the grounds are closed, (due to flooding etc) then the market is cancelled.

If Lismore CBD is expecting the river to peak at flood levels at the weekend, the market is to be cancelled.

State of the grounds to govern decision (as opposed to the weather) in relation to:

• Damage to the grounds.
• OHS relating to staff/public safety.

IF A DECISION IS MADE TO CLOSE THE MARKETS. No stallholders are to stay.
The decision to cancel market to be made between 7.30am – 8.00am market Sunday.
People to be contacted if market is cancelled

1. Mr. and Mrs. Dorohy – paddock hire
2. Staff
3. Summerland Security
4. Band of The Day (they have also been requested to phone office by 8.00am)
5. Charity of the Day
6. Radio
7. Stallholders – if applicable
8. Bus Companies
9. Richmond Waste (Monday)
10. Council (Monday)

1. IF THE MARKET LOOKS THREATENING ON THE ACTUAL DAY

All stallholders will be advised to remain on gravel and wait for further directions/decision as to set up or go home.

If the weather is daunting and a decision to continue is made, stallholders who wish to leave will have the option to depart by a certain time and pay the wet weather admin fee the following month, if stallholders wish to stay with approval from Management the following fees will apply
Non Food stalls $25.00 +insurance + additional fees
Food Stalls $15.00 +insurance + additional fees

All staff to phone office prior to their shift if weather is there is any doubt whether the market is going ahead or not. Any staff, that turn up for work are obliged to check with the market manager to see if they are needed to work. Once signed in they will be paid a minimum 3 hours work. Skeleton staff to remain until deemed necessary by manager.

FEES/CHARGES

To reduce the financial impact that TCCM incurs due to a cancelled market a wet weather cancellation fee will apply for permanents of $5.50 to help with administration costs. The office has been running for two days prior to the market and staff and bills still need to be paid. Casuals who have pre booked are to forfeit their $3.50 causal booking fee however they will be allocated sites at the next market.

BAND OF THE DAY

If the market is cancelled on Friday or Saturday due to wet weather, market staff is to contact the band. The band will be offered an extra booking time slot for a later date. The band will not be paid.

Band needs to contact Office on Sunday by 8.00am (regardless of the weather – for confirmation of their booking). If the market cancelled on the Sunday, the bands are to be paid $200.00 + GST and offered booking for a later date. A leeway until 10 am will be set for the band to arrive if doubtful weather.

All stallholders, subcontractors and staff, whether a member
of the association or not are bound by the market regulations
and must act within the guidelines of The Channon Craft Market Inc.

The market committee has the power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the association.